Public Contract Code 20111 requires competitive bidding for purchases of materials, supplies, equipment or services in excess of the 2017 bid threshold of $88,300.
Food Service Bids #P17/18-01; Food Service Paper Products and #P17/18-02; Food Service Grocery were advertised on April 28 and May 5, 2017. Although there are two separate pricing schedules, the general terms and conditions were identical and compiled into one bid package for the two categories. Bid packages were sent to sixteen vendors. Nine responses were received by the bid deadline.
Bid submittals from Mission Foods and Mr. Tortilla were not received in the format specified in the bid package and were missing the majority of the bid documents. Both Mission Foods’ and Mr. Tortilla’s bids are being deemed non-responsive to the bid specifications and were not included in the evaluation process. Flowers Baking Company failed to submit a notarized Non-Collusion affidavit per the bid specifications. The omission of the Notary Seal deems the bid non-responsive. Flowers Baking was not included in the bid evaluation.
The attached "Scoring Matrix" reflects the overall responsiveness by the bidders. In addition to pricing, evaluation criteria included product quality, customer service, references, and previous district experience. The attached "Pricing Schedule" sheets indicate line item award to the specific bidders at the unit cost offered per item. Approximately 35 items between the two bids need further evaluation. These items will be brought for award at the next Board of Education meeting.