Public Contract Code 20111 requires competitive bidding for purchases of materials, supplies, equipment or services in excess of $90,200. Additionally, Public Contract Code 20118.2 allows allow a school district to consider in addition to price, factors such as performance reliability, standardization, delivery timetables, support logistics, and other similar factors in the award of contracts for technology, telecommunications, related equipment, software, and services.
Bid #P17/18-08; Network Electronic Equipment was advertised on January 30 and February 6, 2018 to solicit proposals which will accommodate the District's needs and fulfill the E-rate requirements of the Universal Service Administration Company (USAC). The District has qualified for an 80% E-rate rebate of eligible services.
Seven responses were received by the bid deadline. Four of the seven submittals omitted requested product warranty information. The excluded information did not give an unfair advantage over the other bidders. Per the bid documents, the district may waive any irregularities and is therefore recommending the omission be waived provided it is supplied to the district as a condition of award.
After review of the bids, district staff is recommending award to Lanspeed per the Pricing Schedule submitted in their response. Although Lanspeed is not the overall low bid, past experience in the area of customer service and product support substantiates the minimal additional cost. The decision matrix is attached for review.